Inbox & scheduling
Email triaged, action items flagged, routine replies drafted, and meetings booked on your calendar without the back-and-forth. Nothing important slips through.
Business Administration Assistant
An AI-Powered Business Administration Assistant That Never Clocks Out
Hiring admin help is expensive, slow, and breaks the day it quits. Instead, get an AI-run admin layer — email, scheduling, invoicing, bookkeeping prep, documents, and reporting — set up and managed by Nick, for a fraction of a salaried admin.
Nick runs six of his own businesses on this exact system — and sets up the same admin layer for clients.
The job description
What a Business Administration Assistant Handles
Everything you'd expect from a sharp full-time admin — running quietly in the background, on your accounts, all day and all night.
Invoicing & AR follow-up
Invoices go out on schedule and overdue reminders send themselves. You stop chasing payments and start getting paid on time.
Bookkeeping prep
Transactions categorized daily and receipts matched against the ledger — so your books are current and your accountant isn't billing you to untangle a shoebox.
Document & e-sign workflows
Contracts, consent forms, and agreements generated, sent for signature, and filed automatically — no manual copy-paste, no lost paperwork.
Weekly reporting
A clear operational briefing in your inbox every week and a monthly P&L with cash position — the numbers you need to make decisions, without asking for them.
Vendor & admin coordination
Renewals tracked, vendor emails handled, recurring tasks run on schedule. The small administrative drag that eats your week, quietly cleared.
This is the same admin layer described in our Full Business Administration service — see the full pricing and tiers.
The honest math
Why AI-Run Admin Beats a $45k Hire
A full-time administrative assistant runs $40k–$50k a year plus payroll tax, benefits, software, and management time. Here's how a virtual business administrator compares.
Want a human in the loop on strategy too? That's our advisory work.
How it works
From Overwhelmed to Hands-Off in Three Steps
No software for you to learn, no team to manage. We scope it, we build it, we run it.
1. Assessment
Start with the $499 AI Automation Assessment. We map every administrative task eating your week and pinpoint exactly what an AI admin layer can take off your plate.
2. Build
Nick sets up the admin layer on your own accounts — email, calendar, invoicing, books, documents — and tests it against real work before anything goes live.
3. Manage
It runs every day; Nick maintains and improves it on a monthly retainer. You review the outputs, make the calls only the owner can make, and stay out of the weeds.
Pricing
Start Small. Scale Into a Hands-Off Back Office.
A low-risk assessment first, then an all-in retainer that costs a fraction of a salaried admin.
AI Automation Assessment
The wedge. Find out exactly what an AI admin layer can do for your business before committing to anything.
$499one-time
- Full audit of your administrative workload
- A prioritized plan of what to automate first
- Honest projected time and cost savings
- Credited toward your build if you move forward
Most hands-off
Full Business Administration
Your AI admin layer, run and maintained for you. The outputs of a full-time admin without the salary, payroll tax, or management.
$500–$1.5k/mo retainer
- Daily bookkeeping prep + ledger kept current
- Invoicing & overdue payment follow-up
- Email triage, scheduling & document workflows
- Weekly briefing + monthly P&L and cash position
- $500 single-biz · $1k multi-biz · $1.5k heavy + custom
Build For Me
Prefer to own the system outright instead of a retainer? We build the whole admin stack and hand you the keys.
$1.5k–$9kcustom quote
- Fully built and configured on your accounts
- First admin automations live before handoff
- Training session + 30-day handover support
- Scales single-biz to multi-business enterprise
See where this fits in the full lineup on the services & pricing page, or look at the businesses already running on it.
Founder as proof
This isn't a pitch deck. It's how Nick runs his own companies.
The same AI admin layer we set up for clients runs the back office across Nick's own portfolio — towing, rentals, a studio, and more. Books stay current, invoices go out, reports land weekly, and Nick stays out of the operational weeds.
What gets handled, on your behalf
- Email triaged and routine replies drafted
- Meetings scheduled without the back-and-forth
- Invoices sent and overdue payments chased
- Books categorized daily, receipts matched
- Documents drafted, signed, and filed
- Weekly and monthly reports delivered automatically
Common questions
Business Admin Support — Your Questions
Is this a real person or an AI?
Both. AI does the actual work — the email triage, invoicing, bookkeeping prep, scheduling, and reporting — and Nick sets it up, oversees it, and improves it. You get the speed and consistency of automation with a real operator accountable for the results.
Do I keep control of my accounts and data?
Yes. The admin layer runs on your own accounts — your email, your calendar, your books, your bank connection. Nothing is locked behind a vendor. You stay the owner; we just run the system on top of it.
What does an AI business administrator cost vs. hiring one?
A full-time administrative assistant typically costs $40k–$50k a year before payroll tax, benefits, and software. The managed AI admin layer runs $500–$1,500/mo all-in — and it works nights, weekends, and holidays without overtime or turnover. Most owners land well under half the cost of a hire.
How fast can a virtual business administrator be running?
Days, not weeks. After the $499 assessment, Nick builds the first admin automations and tests them against your real workload before anything goes live. There's no hiring cycle and no weeks of training — the system is documented and ready.
Stop Doing Admin. Start Running the Business.
Book the $499 AI Automation Assessment. We'll map exactly what your AI admin layer should handle and what it'll save you — before you commit to anything.
Questions? Email nick@bradfieldenterprises.org — we reply same day.